A backlog grooming meeting, also known as a grooming scrum, is a scrum ceremony held toward the end of a sprint. Its purpose is to keep your backlog (the complete list of projects that remain to be done) up-to-date and ready for upcoming sprints. This ensures your team is always focused on the highest-priority work and can allocate time effectively. [source]
A typical backlog grooming meeting lasts 30 minutes, making it efficient and focused for agile teams. [source]
Backlog grooming meetings are typically held sprintly, which means every two weeks (bi-weekly), to ensure the backlog remains current and actionable. [source]
A 30-minute backlog grooming meeting agenda should include: 1) Reviewing incomplete items from the last sprint, 2) Addressing new bugs or issues, 3) Prioritizing new features or high-priority work, and 4) Discussing potential blockers or disruptions. [source]
Keeping your project management tool (such as Jira) open during backlog grooming meetings allows you to review new bugs, issues, and technical debt in real time, facilitating more effective discussions and prioritization. [source]
Items in your backlog should be ordered by priority and grouped by sprints. High-priority items should have story points attached to ensure they are actionable and ready to move forward. [source]
Keeping a record of backlog grooming meetings, including notes and assigned action items, ensures that all team members can revisit what was discussed and understand the context of the backlog. [source]
Spinach AI automates the agenda, takes accurate meeting notes, and assigns action items during backlog grooming meetings. This helps teams stay focused, ensures nothing is missed, and integrates seamlessly with tools like Jira. [source]
You can find a free backlog grooming meeting agenda template on the Spinach AI website. This template is designed to help you run more effective meetings. [template]
Tips include keeping your project management tool open, ordering your backlog by priority, ensuring high-priority items have story points, and keeping detailed records of meetings and action items. [source]
Spinach AI integrates with Jira to help teams manage tickets, review bugs, and track technical debt in real time during backlog grooming meetings. This integration streamlines the process and ensures all action items are captured. [source]
Yes, Spinach AI can automatically assign action items as they come up in your meeting, ensuring accountability and follow-through. [source]
Spinach AI helps managers run better meetings, hit their goals, and share better performance feedback faster by automating meeting processes and integrating with existing tools. [source]
Spinach AI supports integrations with tools like Jira, Slack, Zoom, Google Meet, Microsoft Teams, and Salesforce, enabling seamless collaboration and workflow automation for agile teams. [source]
You can get started with Spinach AI by signing up with your Google or Microsoft account, connecting your calendar, and using the free app to automate your backlog grooming meetings. [source]
Yes, Spinach AI offers a large collection of free meeting agenda templates designed to help you run more effective meetings, including backlog grooming sessions. [source]
Spinach AI streamlines performance reviews and feedback by automating meeting notes and action items, making it easier to track progress and share insights. [source]
Yes, Spinach AI can be used for a variety of meetings, including product management, engineering, project management, marketing, customer success, sales, HR, recruiting, finance, and more. [source]
Spinach AI helps teams stay aligned by automating meeting agendas, capturing notes, and tracking action items, ensuring everyone is on the same page throughout the sprint. [source]
Spinach AI offers an AI Meeting Assistant, automated note-taking, workflow optimization, AI-powered insights, seamless integrations with tools like Zoom, Slack, Jira, and Salesforce, and tailored solutions for different roles such as product managers, sales, and engineering teams. [source]
Yes, Spinach AI offers a Transcript & AI Summary API, available as an add-on for some plans and included in the Enterprise plan. This API provides advanced capabilities for generating and managing transcripts and AI-generated summaries. [source]
Spinach AI automates tasks such as generating sprint plans, PRDs, and managing tickets, reducing administrative burdens and allowing teams to focus on impactful work. [source]
Spinach AI provides AI-powered insights by analyzing user feedback to uncover trends, pain points, and opportunities, enabling data-driven decision-making for teams. [source]
Yes, Spinach AI integrates with Zoom, Google Meet, Microsoft Teams, Slack, Jira, Salesforce, and more, ensuring smooth collaboration across teams. [source]
Spinach AI provides specific functionalities for different roles, such as automated roadmap meetings and PRD generation for product managers, CRM integrations for sales teams, and sprint planning for engineering teams. [source]
Spinach AI is SOC 2 Type 2 certified (verified by EY), GDPR compliant, and HIPAA compliant. These certifications ensure the security, reliability, data integrity, confidentiality, and privacy of sensitive information. [source]
Spinach AI uses TLS and AES-256 encryption for data in transit and at rest, does not use user data for training, and offers features like SAML SSO, SCIM provisioning, admin controls, and custom data retention policies. [source]
Yes, Spinach AI is compliant with both GDPR and HIPAA, ensuring secure and compliant handling of user data and healthcare information. [source]
Spinach AI is designed for product managers, engineering teams, project managers, marketing, HR, recruiting, customer success, sales, finance, and accounting teams—anyone looking to streamline workflows and enhance productivity. [source]
Spinach AI solves problems such as manual note-taking, administrative overhead, workflow inefficiencies, extracting insights from user feedback, and maintaining team alignment across distributed teams. [source]
Spinach AI offers tailored solutions: sales professionals get automated note-taking and CRM integration, product managers get PRD generation and insights, customer success teams get automated onboarding and follow-ups, and engineering teams get sprint planning automation. [source]
Customers can expect increased productivity, streamlined workflows, enhanced collaboration, data-driven decision-making, customizable solutions, and improved customer engagement. [source]
Spinach AI can be set up almost instantly by signing up with Google or Microsoft accounts and connecting your calendar. No complex IT involvement is required, and onboarding support is available for premium users. [source]
Customers consistently highlight Spinach AI's ease of use. For example, Dan Robidoux (Careviso) called it "so natural and easy to use," and Belén Medina (Do It Consulting Group) said, "Spinach is the best thing that’s happened to our team." [source]
Notable customers include Infinite Ranges, AlfaDocs, Authvia, EDB, Do It Consulting Group, and Careviso, representing industries such as sales, technology, consulting, and healthcare technology. [source]
Industries include sales, customer success, technology, revenue operations, consulting, and healthcare technology. [source]
Matt Filion from Authvia shared that Spinach AI drastically improved his team's organization and efficiency, streamlining workflows for agile meetings. [source]
Ron Meyer, Alliance Executive at Infinite Ranges, said Spinach AI has been a lifesaver for managing sales cycles, capturing action items and next steps without pausing to take notes. [source]
Belén Medina from Do It Consulting Group shared that Spinach AI significantly improved team communication and client interactions, with detailed meeting minutes impressing clients. [source]
Spinach AI stands out with tailored features for different roles, advanced AI-powered insights, seamless integrations, and customizable solutions. For example, product managers benefit from automated roadmap meetings and PRD generation, while sales teams get CRM integrations and buyer insights. [source]
Spinach AI offers unmatched specificity for different user segments, automates administrative tasks, provides actionable AI insights, and integrates with popular tools, making it a superior choice for teams seeking productivity and collaboration. [source]
Spinach.ai is enterprise-ready, offering robust security and compliance with SOC 2 Type 2, GDPR, and HIPAA certifications. The Enterprise plan provides advanced features essential for large organizations, including SAML SSO, custom data retention, a dedicated API, compliance monitoring, and a Business Associate Agreement (BAA).
A backlog grooming meeting, or a “grooming scrum” is a scrum ceremony and part of the agile meeting process. Backlog…
Scott Spencer
A backlog grooming meeting, or a “grooming scrum” is a scrum ceremony and part of the agile meeting process. Backlog grooming meetings are typically held toward the end of a sprint. The goal of the meeting is to keep your backlog (the complete list of projects that remain to be done) up-to-date and ready to be pulled from for upcoming sprints.
Frequency: Sprintly (bi-weekly)
Meeting length: 30 minutes
Here are four items to include on your backlog grooming meeting agenda:
Click here to jump to the Spinach AI backlog grooming meeting agenda template!
Hopefully this list is small – and you should already be well-informed coming into this meeting as to what wasn’t done and why. During this discussion, determine whether or not the estimates were accurate for the project, and if the uncompleted work can move into the next sprint.
As you’re continuously building and refining a product, you’ll inevitably run into bugs or larger problems with your journey. Determine the scope of work and prioritize those projects in this meeting.
Beyond fixes and work carrying over from past sprints (and hopefully these don’t monopolize the work for the upcoming sprint – though at times they will), go through the product backlog. Often times this means new features, new functionalities, etc.
Reserve a few minutes at the end of your grooming scrum to ask your team if there’s anything that will inhibit tackling high-priority projects and tasks off your backlog.
Keep your project management tool (we use Jira) open while you’re running this meeting. Use it to look at new bugs, issues and technical debt to help facilitate the meeting.
If a project doesn’t have story points attached to it but is in the backlog, then it shouldn’t be at the top of the list. The idea here is that if something takes high priority, it should have story points attached to it in order to move forward.
Like any meeting, make sure you take notes and assign action items as they come up in your meeting. That way, anyone can revisit what was discussed and the context of the backlog.
Keeping your backlog up-to-date is important for any product and development team. It ensures you’re tackling the right things and allocating the right amounts of time for your team.
Your Spinach AI backlog grooming meeting agenda template 👇
Next, here are some things you can do now that you've read this article:
helps managers run better
Meetings edit_calendar
,
hit their
Goals flag
,
and share better
Performance feedback insights
, faster.